How to Set Up an Entity Locker for Your Organization

Objective: This guide provides actionable steps for organizations to set up an Entity Locker to manage, fetch, and share verified institutional documents legally under the IT Act 2000 and the DPDP Rules 2026.

Implementation Steps

1. Access the Portal
Navigate to the official DigiLocker portal and select the 'Entity Locker' tab or visit digilocker.gov.in/entity-locker directly. Select 'Organization Registration' to begin the onboarding process.

2. Primary Signatory Authentication
The setup must be initiated by an authorized representative (Director/Partner/Trustee). Log in using their Aadhaar-linked mobile number and perform an e-KYC. This creates the primary administrative link between the person and the legal entity.

3. Entity Verification via PAN/GSTN
Input the organization’s PAN or GSTN. The system will cross-reference the data with the Income Tax Department and GST Council databases. Once verified, the institutional identity is anchored to the Locker.

4. Fetching 'Issued Documents'
Use the 'Fetch' utility to pull verified records directly from issuers like the Ministry of Corporate Affairs (MCA) for Certificate of Incorporation or the GST Council for Registration Certificates. These documents carry the 'DigiLocker Verified' seal, making them equivalent to originals.

5. Managing Authorized Users
The primary admin can delegate access to other employees (e.g., Compliance Officers or Accountants) by adding their Aadhaar details. This allows for secure, role-based document sharing without sharing login credentials.

6. Secure Sharing (Document URI)
When applying for government tenders or bank loans, share the Document URI or a secure link from the Locker instead of uploading PDF copies. This ensures the recipient receives a tamper-proof, verified version directly from the source.